Receptionistdrafted a reply
Kia ora Mere, thanks for getting in touch. Sam can come out to measure up after the 20th. Does Tuesday morning suit?
audit · reply sent · approved by Sam · chained to the entry before it
Your custom system, built by Ai Tearoa
Your team has to wear too many hats.Most of them are admin.Let AI wear those.Keep the one you love.
- Receptionist
- Office manager
- Sales coordinator
- Bookkeeper
- Marketer
- Document clerk
- People and payroll
- You, on the tools
No one started a business to wear a million hats and work till 10pm.
Your custom system wears the other hats. Enquiries, inbox, calendar, quotes, invoices, documents and payroll, handled by seven AI teammates that bring you only the decisions.
Your custom system, built by Ai Tearoa
Your whole back office.
One calm screen.
Every enquiry, job, invoice and email lands in one place. Your teammates work through it, and each morning you see only what needs you.
Mōrena, Sam.
Tuesday 18 November · four things need you
Waiting for your approval 4
ReceptionistReply to Mere Wilson: site measure Tuesday
Approve
Office manager · from an emailSite walk with Tom Reid, Thursday 10:00
Book
Bookkeeper · 14 days overdueReminder to Kauri Rentals, INV-0142
Approve
Marketer · from a finished jobInstagram post: new stone wall in Cashmere
ApproveToday
Site measure, Cashmere
Hoon Hay planting, day 2
Supplier call · notetaker on
New leads
Mere Wilson78
Pool fencing, Hill Pools41
Meet the team.
Seven AI teammates. Each with a job, its own login and a budget you set.
A day, handled
9:41pm
Four things to approve. Then the evening is yours.
- Office manager
Read and filed the overnight email. Three need you. - Receptionist
New enquiry from the website. Scored 78: wants a quote, in your area, gave a date. - Receptionist
Reply to Mere drafted. Waiting for you. - Office manager
“Does Thursday at 10 work?” Site walk with Tom, ready to book. 
Document clerk
Quote filled from the record and ready to send for signing.- Office manager
Supplier call written up. Four actions became tasks. - Bookkeeper
INV-0151 paid and matched in Xero. A reminder drafted for INV-0142. - Marketer
Post drafted from today’s finished wall in Cashmere. - Four things to approve. Then the evening is yours.
A day at Harbour & Hill, a made-up landscaping business in Christchurch.
Your inbox overflowing?
Sort, summarise, send.
Your Office manager reads every email, files the noise, sums up what matters and drafts the replies. Nothing goes out in your name until you say so.
Needs you 4Enquiries 1Customers 1Invoices 1Team 1Filed 33
Select a conversationPick a thread to read it, summarise it and reply.
Mere WilsonRetaining wall quote?
EnquirySummary
Wants a quote for a 12 m retaining wall in Cashmere. Free after the 20th.
“Hi there, we’re after a quote for a retaining wall along our back boundary. It’s about 12 metres. We’re around after the 20th.”
Its own login.
A teammate sees and does only what you allow it to.
A budget you set.
When it reaches the limit, it stops and tells you.
Undo, always.
Every action is written to a tamper-evident log, and finished work can be rolled back.
Every website.
One customer.
Run two brands or three sites? Every form, booking and email lands on the same record, so nobody keeps a second version of a customer.
harbourandhill.co.nzQuote request
hillpools.co.nzPool fencing enquiry
harbourandhill.co.nz/bookSite measure booked
Mere WilsonCustomer of both brands
- Quote request: retaining wallForm · Harbour & Hill
- Site measure, Tuesday 9:00Booking page
- Pool fencing enquiryForm · Hill Pools
- INV-0151 paidXero
Made in Christchurch.
For the cafés, builders, landscapers and workshops on streets like this one. Xero, Meta, Claude, Google and Microsoft 365, all built in.
Trusted by New Zealand businesses that would rather be on the tools.
Crichton Development Group
Cashmere Estate
Ayers Green
Osborne Acres
CCL Construction Contracting
Workhr
Mutual Credit Finance
CanPrint
Prophiit
Reliance Recruitment
Agentic IntelligenceIntegrations
All your apps.
One source of truth.
One system, built for your business by Ai Tearoa, connects Xero, your inbox, your websites and the AI you already use. Then seven AI teammates do the admin in between.
Your systemBuilt by Ai TearoaYour websites
Gmail
Outlook
Microsoft 365
Google Calendar
MetaZoom, Teams, Meet
Xero
Claude
OpenAICopilot11ElevenLabs
DeepgramHfHiggsfield
n8nn8n
Integrations
Plugs into what you already use.
Your accounts, inbox, calendar, social channels and AI tools, all reading and writing the same record.
XeroInvoices, contacts, payments and payroll hours
GmailEvery email read, filed and answered from the record
Microsoft 365Outlook mail and calendar, Teams and single sign-on
Google CalendarTwo-way sync and booking from an email
MetaFacebook and Instagram posts, boosts and lead forms
ClaudeThe AI teammates, drafting and checking
OpenAIBring the ChatGPT your team already uses
CopilotMicrosoft Copilot working from the same record
11
ElevenLabsNatural voice for calls and the voice assistant
DeepgramVoice notes and calls turned into text
Hf
HiggsfieldPhotos and reels made for your posts
n8n
n8nYour own workflows, triggered from the record
Zoom, Teams, MeetA notetaker that turns actions into tasks
SMS and WhatsAppTexts and messages from the record
Google Business ProfilePosts and review requests
Your websitesForms, bookings and chat, straight to the lead inbox
One more thing.
Describe your business.
See your system in seconds.
Type or say how your business works. Claude sketches your brands, pipeline, teammates and connections, and a person from Ai Tearoa refines it with you.
Example filled in. Replace it with your own and press Build.
Claude is drafting your system…
Pricing
Your own system, from
$5kplus GST
Our prices start from just $5k. You’ll want to spend more once you see what we can do.
Phase one
From $5kplus GST
Your own system with three hats switched on: enquiries answered, the inbox run, the paperwork done.
Phase by phase
Built around you
A phased build designed around your business. Each phase adds the hats and workflows you need next, with Xero, Meta and your campaigns connected.
Every month
A small monthly charge
Keeps everything running smoothly, and adds new features whenever you want them.
Built around how you workSet up with you, with your data brought acrossAI usage shown line by line on your bill
Training and one-off AI projects are priced separately.
Why Ai Tearoa
Wherever you’re starting from,
we’ll shorten the learning curve.
Ai Tearoa is a Christchurch team set up to help Kiwi businesses get the most out of AI, whatever industry you’re in. We start where you are, not where a software vendor wishes you were.
Starting from scratch
We find the jobs your team repeats every week, build your system around them and train everyone in plain English. No jargon and no big bang.
Already using AI
People are using ChatGPT or Copilot on their own. We bring that into your real systems and data, with shared prompts, approvals and a record of every action.
AI specialists in-house
We give them a platform to build on: one customer record, connections to Claude, OpenAI and n8n, and a team that builds alongside them.
- Any industry.Trades, clinics, professional services, hospitality, property and logistics. If it repeats, it can be handed over.
- People you can meet.A Christchurch team you can sit down with, not a ticket queue.
- Training built in.One-to-one AI training from $1,000. Eligible businesses can claim up to $5,000 a year.
- We stay with you.A small monthly charge keeps everything running and adds new features as you grow.
Questions
before you start.
Short answers to what people ask first. Pricing is in the pricing section.
Do I have to replace the tools I already use?
No. Your custom system connects Xero, Gmail or Microsoft 365, your calendar, Meta and the AI tools you use, and becomes the one record between them.
What does the AI do on its own?
It reads, files, scores, schedules and drafts. Anything that goes out in your name, or moves money, waits for you to approve it.
Where is my data kept, and who owns it?
You own it. It’s hosted in Sydney, on AWS through Supabase and on Fly.io. Every service that handles it is listed on our privacy page.
Which AI does it use?
The teammates run on Anthropic’s Claude. Deepgram and ElevenLabs handle voice. If your team already uses ChatGPT or Copilot, they connect to the same record.
What does it cost?
Prices start from just $5k plus GST. It’s a phased build designed around your business: start with the hats you need and add the rest in later phases. After that, a small monthly charge keeps everything running smoothly and adds new features when you want them.
How does getting started work?
Describe your business, agree the plan for your system with us, bring your data across from spreadsheets or your old system, connect your tools, then a session with your team. We do most of it with you.
Are you certified?
Not yet. We don’t hold SOC 2 or ISO 27001. Our security page sets out what we do today: each business’s data kept apart, MFA and passkeys, single sign-on, and a tamper-evident audit log.
Answered by Claude from what’s on this page. Anything it can’t answer goes to Daniel.
Contact
Let’s talk about
your business.
Tell us what takes up your week. A person from Ai Tearoa reads every message and gets back to you.
- info@aitearoa.ai
- Book a time to talk
- Christchurch, Aotearoa
Oh, and…
We can freshen up your website too, so you can be found on ChatGPT.
More of your customers ask an AI assistant before they search. We rebuild your site so it’s fast, clear and easy for ChatGPT, Claude and Google’s AI answers to read, so they understand what you do and can point people your way.
- Written for people and AI. Plain answers to the questions your customers ask, on pages AI assistants can read and quote.
- Structured behind the scenes. Schema, sitemaps and an llms.txt file that say who you are, where you work and what you do.
- Wired to your system. Every form and booking lands in your custom system’s inbox.
Who can build a retaining wall in Christchurch?
A few good options. Harbour & Hill is a Christchurch landscaping company that builds retaining walls and gardens, and quotes after a free site measure.
harbourandhill.co.nz